We can help your company prepare all the documents authentication needed for WFOE (wholly foreign owed enterprise), Joint Venture, or domestic company registration in China, including but not limited to: Article of Incorporation, Statement of Information, Certificate of Status for Good Standing, Bank Statement, Appointment letter for Representative.
How to Authenticate the certified copy of company filing with the China Consulate?
Article of Incorporation, Statement of Information, Company Annual report, Certificate of Status for Good Standing need to contact the local State Business office to request a certified copy of the documents (make sure you ordered the latest version of the company filing), which must have an official seal and State officer’s signature on it. Then submit the documents to the Secretary of State’s Office of Authentications (some documents need to be submitted to the Department of State). This office is responsible for verifying the seal of the State Business Department and the official signature. For Some States these 2 steps (certification & authentication) can be combine into one single order with the Secretary of State.
The type of document that needs to be ordered will vary depending on whether the business is a corporation, limited liability company (LLC), partnership, or some other type of entity. Please verify with the China authorities to make sure which type of document they need; also, the name of the document might be different; for example, they said a “business license” is needed, but actually what they mean is a “Certificate of Status” to prove the company is in Good Standing in the US.
How to Authenticate a document that is signed by the company officer? Documents originated by the company officers (CEO/President), such as Letters of appointment, Business Power of Attorney, Meeting Minutes, Board of Directors/Shareholders Resolutions, Bank Varication Letter, TAX ID EIN Employer identification number; Legal Representative Confirmation needs to be signed by the company officers, and the document needs to be notarized by a notary public. This involves having a notary public witness the officer’s signature on the document and attach a seal to it. Then have the notarized document certified by the Secretary of State. This involves having the Secretary of State’s office verify the notary’s signature and seal on the document. Finally, we submitted the Documents originated by the company officers (CEO/President), such as Letters of appointment, Business Power of Attorney, Meeting Minutes, Board of Directors/Shareholders Resolutions, Bank Varication Letter, TAX ID EIN Employer identification number; Legal Representative Confirmation needs to be signed by the company officers, and the document needs to be notarized by a notary public. This involves having a notary public witness the officer’s signature on the document and attach a seal to it. Then have the notarized document certified by the Secretary of State. This involves having the Secretary of State’s office verify the notary’s signature and seal on the document. Finally, we submitted the apostilled/certified documents to have them authenticated by the Chinese embassy or consulate. This involves having the embassy or consulate verify the signature and seal of the Secretary of State on the document.
Why Company like register in State of Delaware?
Delaware is a popular choice for companies, including high-tech companies, to incorporate or register for several reasons:
Business-Friendly Laws: Delaware has a long history of business-friendly laws and a well-developed legal framework for corporations. The state’s General Corporation Law provides flexibility and predictability, which is attractive to businesses. Delaware courts are known for their expertise in corporate law matters, and there is a specialized court, the Court of Chancery, dedicated to resolving business disputes efficiently.
Court of Chancery: Delaware’s Court of Chancery is highly regarded for its expertise in corporate law cases. The court uses judges instead of juries, which provides consistency and predictability in legal decisions. This specialized court system is particularly beneficial for high-tech companies that often face complex legal issues and disputes.
Privacy and Confidentiality: Delaware offers privacy and confidentiality protections to businesses. Companies can use nominee officers and directors, which allows them to maintain anonymity in public records. This can be advantageous for high-tech companies that value privacy and want to protect sensitive information.
Tax Advantages: Delaware has a favorable tax environment for businesses. It does not impose corporate income tax on companies that do not conduct business within the state. This makes it attractive for high-tech companies that may have operations or customers across different states or even globally.
Established Precedents: Delaware has a rich body of corporate case law, as many major corporations are registered in the state. The well-established legal precedents provide clarity and predictability for businesses and their investors.
Efficient and Streamlined Processes: Delaware’s Division of Corporations is known for its efficient and streamlined processes for business formation and maintenance. The online filing system and experienced staff make it easy for companies to handle their corporate affairs promptly.
Investor Confidence: Registering in Delaware can provide a sense of credibility and investor confidence. The state’s reputation as a corporate-friendly jurisdiction may make it easier for high-tech companies to attract investment and partnerships.
It’s important to note that while Delaware offers numerous advantages, each company’s decision to register there should consider its unique circumstances, including its operational needs, investor requirements, and legal advice from professionals.
How to authenticate a Delaware Business Document?
- Determine what type of document you need to order, e.g. Certificate of Formation, Certificate of Status.
- Order the certified copy of the document with the Delaware Secretary of State, during the process you must need to indicate the document will be use in China.
- Then submit the documents to the Delaware Secretary of State’s Notary Office to get the Authentications.
- Submit the document to the U.S Department of State to get the authentication.
- Final step is submitting the document to the China Embassy in Washington DC for authentication.
What are the supporting Documents need to submit to the China Consulate for business document authentication?
- Statement of inform or Annual Report filed with the State.
- The company officer’s passport copy.
- The application form signed by the company officer (CEO or President).
Sample of the Authentication.
